Claremont Coptic Encyclopedia 12 June 2021 Claremont Coptic Encyclopedia (cce) https://ccdl.claremont.edu/digital/collection/cce Guide for Authors The cce is a digital publication that combines the contents of the original printed edition of Aziz S. Atiya, The Coptic Encyclopedia (NY: Macmillan, 1991) with new peer-reviewed entries. This Guide for Authors is intended to give information on how your contribution to the cce might fit into the Encyclopedia as a whole. As a specialist in your field, you have considerable freedom in shaping and formulating your contribution. Any direction given by our Editorial Board is intended to enhance the coherence of your contributions and prevent excessive overlap or gaps.
The Editorial Board requests that you adopt, where appropriate, a multidisciplinary approach to your topic and pay explicit attention, where relevant, to the following facets: social aspects such as hierarchy, gender, age, and ethnicity; the earliest and most recent occurrence of the object or phenomenon; material and technology; function and meaning; origin and development; and the most up-to-date primary and secondary sources.
Solicited and Unsolicited Entries The cce Editorial Board seeks the highest available scholarly quality for entries included in the cce. As such, contributions to the cce are normally solicited by invitation from a member of the Editorial Board. However, qualified potential contributors may send a proposal on a cce topic along with a CV to the Co-Editors-in-Chief or to an appropriate member of the Editorial Board for consideration.
To be qualified, an author should hold a Ph.D. in the entry subject (or a related discipline) or have published scholarly books or articles on the proposed subject in respected peer-reviewed publications. The cce Editorial Board also reserves the right to solicit a more qualified author for any topic proposed by a person who submits an unsolicited proposal.
Size of Entries The size of an entry will be set by the area editors as follows:
a. Small, 500 words or less b. Medium, 500 - 1,500 words c. Large, 1,500 words or more If you feel an entry merits further expansion, please contact the relevant area editor. The indicated word count excludes the Bibliography. Medium and Large entries must use paragraph divisions. No word limits are placed on the Bibliography.
Submitting an Entry © Claremont Graduate University 1 cce Guide for Authors 12 June 2021 Please email your contribution as a plain Word (.docx) file, along with tiff or jpg files of your pictures, to the area editor or the cce editorial staff. Please adhere to all instructions of this Guide.
Review and Publication of Entries The peer review process will be the responsibility of the area editor according to criteria set by the Editorial Board to assure the highest possible quality.
General Style In addition to the guidelines below, the author may wish to review the style of recent cce entries.
Title Titles should be aligned with the left margin. They should be uppercase and bold throughout. Subtitles are allowed after a colon. Biographical entries should be listed by last name followed by a comma, then first name. For example: “seyffarth, gustavus (1796-1885).”
Author Name(s) The name(s) of the author(s) should be inserted (in bold) after the Title and be aligned with the left margin.
Keywords - Try your best to use pre-existing “Keywords” (aka Subjects) as can be found if you search for the word “Index” using the Search field at the top right corner of the cce landing page. You will get additional results if you click on Browse at the bottom of the landing page. You may also search for subjects that are preapproved by the Library of Congress. This practice makes for efficient cross-referencing and discoverability of your entry.
- The number of Keywords should be proportional to the size of your article:
o Small article, 500 words or less, 4-6 keywords o Medium article, 500-1,500 words, 7-10 keywords o Large article, 1,500 words or more, 11-15 keywords Word File Formats - Use the most recent Microsoft Word file format as much as you can (preferably .docx). - Please inform the Editor whether your Word file was created by Windows or Apple/Mac. - If you are using any special typefaces or symbols (for example, Coptic or Arabic scripts), please inform the Editor what they are and where they can be acquired if the cce does not already have access to them.
© Claremont Graduate University 2 cce Guide for Authors 12 June 2021 - cce editorial staff can provide you with a .docx format article template that matches all our articles’ styles and formatting requirements. We recommend using this template if your own Microsoft Word defaults are set to any language other than US English. Using a pre-set template saves formatting time for authors and will avoid a known issue in Word where shifting to a different language default can cause issues in format editing. Pictures - Images can be accepted as tiff or jpg files (preferred size 200-1,500 KB per image). - Assign numbers to each image and reference each within the entry (Fig. 1), etc. - It is useful to enter a caption for each image.
- Please indicate/cite/acknowledge the original owner/copyright immediately below the image as the cce is unable to post copyrighted images without approvals from their original sources. If we are unable to use an image that you provide, we may ask you for alternative images or ways to acquire permission to use the image for your cce entry. We are unable to pay for the use of images.
Fonts (Typefaces) - Use Times New Roman size 12 throughout the entry, including Endnotes.
- As in the 1991 CE, words/phrases within the text that are themselves exact titles of other entries in the cce shall be totally in uppercase on first mention and regular case after the first mention.
- Fonts of non-Latin alphabets, including Coptic and Greek, must be Unicode-compliant. - For the first mention of any names or other words normally written with accents or diacritical marks, such as Abūnā Taklā, write “Abuna Takla (Abūnā Taklā)” on the first use, and later in the entry you may use the non-accented name Abuna Takla. This enables the global searchability of both accented and unaccented forms of a name or term, but favors plain text searching within the entry.
Arabic Text Arabic text is allowed in the Encyclopedia if useful and necessary. Use an appropriate Unicode compliant font to match the rest of the entry.
Bars and dots may not reproduce correctly in the text tab of a cce entry. To be in sync with the 1991 CE and to enable common word searching, you may rewrite any Arabic transliteration once. For example, write “Asyut (transliterated Asyūt).”
If you need to use Arabic transliteration, please adhere to the ijmes Translation and Transliteration guide.
Language and Spelling - American English and spelling are to be used.
© Claremont Graduate University 3 cce Guide for Authors 12 June 2021 - Watch for words and names that have more than one spelling in the literature. Try to use the spelling of the 1991 CE such as: Hegumenos, Sergius, etc. However, to enable common word searching; you may provide any other common spellings between parentheses once on the first instance of the term. For example, write Asyut (Asiut, Asyot, Asiout) or Shenute (Shenoute, Shenouda), etc.
Section Numbering - The author may elect to give numbers to sections (1, 2, 3), subsections (1.0, 1.1, 1.2) and sub-subsections (1.1.1, 1.1.2, 1.1.3) of any entry. No sublevels beyond sub-subsections should be used in numbering.
- Bulleted text is discouraged in the cce; instead, combine text in paragraph form. Citations - Citations are to be entered inline within the text, e.g., (Atiya 1991), (Robinson 2015: 123).
- Citations are not to be placed in an endnote, except to support any text already in the endnote.
Numbers - Numbers less than 20 should be spelled out.
- Use digits for all other numbers: 103; 2,357.
- Spell out all numbers beginning a sentence and hyphenate them if they contain two elements: Forty-three, Ninety-seven.
- Numbering should follow Style Guide (harvard.edu) Endnotes - The Endnote section is optional, but it must not exceed one-quarter of an entry’s total word count.
- Endnotes should be reserved for substantive additions to the text. Endnotes that would consist solely of references to sources listed in the article’s bibliography should be presented instead as in-text references consisting of the author’s surname, year of publication, and page number(s) if any: (Kuhn 2014: 76).
- Endnotes must be in Arabic numerals: 1, 2, 3, … (not Roman numerals: i, ii, iii, …). - Indentation of Endnotes: 0.00 before/after text and hanging by 0.19 inch.
- Footnotes are not allowed in the cce.
Bibliography - The Bibliography should include only items cited within the text or in the endnotes. - Use the author’s first name (“Bagnall, Roger S.”) rather than all initials (“Bagnall, R.S.”), unless the published source itself uses only initials.
© Claremont Graduate University 4 cce Guide for Authors 12 June 2021 - References should be formatted in author-date (“Harvard”) style, as in the following examples.
Book by one author:
Bernand, Étienne. 1992. Inscriptions grecques d’Égypte et de Nubie au Musée du Louvre. Paris: Éditions du Centre National de la Recherche Scientifique.
Book by more than one author:
Bagnall, Roger S., and Klaas A. Worp. 2004. Chronological Systems of Byzantine Egypt. 2nd ed. Leiden and Boston: Brill.
Chapter within a book:
Bucking, Scott. 2014. “Now You See It, Now You Don’t: The Dynamics of Archaeological and Epigraphic Landscapes from Coptic Egypt.” In Archaeologies of Text: Archaeology, Technology, and Ethics, ed. Matthew T. Rutz and Morag M. Kersel, 59–79. Oxford and Philadelphia: Oxbow Books.
Volume in a multi-volume work:
Bernand, Étienne. 1969. Les inscriptions grecques et latines de Philae. Vol. 2, Haut et Bas Empire. Paris: Centre National de la Recherche Scientifique.
Volume in a series:
Clédat, Jean. 1999. Le monastère et la nécropole de Baouit. Ed. Dominique Bénazeth and Marie-Hélène Rutschowscaya. Mémoires de l’ifao 111. Cairo: Institut français d’archéologie orientale.
Modern edition of a primary source:
Yūsāb of Fuwwah. 1987. Tarikh al-aba al-batarikah li-l-anba Yūsāb usquf Fuwwah.
[History of the Patriarchs by Abba Yūsāb bishop of Fuwwah]. Ed. Samu’il al-Suryani and Nabih Kamil. Cairo: Institute of Coptic Studies.
Edited and/or translated book:
Ibn al-Muqaffaʿ, Sāwīrus. 1974. Tārīḫ Baṭārikat al-Kanīsa al-Miṣrīya [History of the Patriarchs of the Egyptian Church]. Ed. and trans. O.H.E. Burmester et al. Vol.
4.1. Cairo: Société d’archéologie copte.
Journal article:
Brunsch, Wolfgang. 1994. “Koptische und griechische Inschriften aus Alexandrien.” Wiener Zeitschrift zur Kunde des Morgenlandes 84: 9–33.
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